Productivity is the effectiveness of productive effort, especially in industry, as measured in terms of the rate of output per unit of input. Productivity is what will make whatever you are doing work doing at all.
Productivity is not about how hard you work, but how smart work.
You may clock 9 hours of work daily and still not be as productive as someone who only worked for 4 hours. The more productive you are, the more you get done and the more you can achieve.
While factors such as environment, tools, and health may positively or negatively influence your productivity, it still depends a lot on you. These are some tips and been 100% productive
So how can you be productive?
1. Set Clear Goals:
Before you start a task, visualize the outcome and be very clear on your desired end results. If you want to treat 10 files in a day, read 50 pages in a day etc. Whatever the task may be, being clear about the desired outcome will provide something tangible to focus on and look forward to.
2. Time Efficiency:
Timing is critical to productivity. Being honest and having a clear understanding of how long a given task will take to be completed is one thing, keeping to the time allocated is another ball game entirely. You want to get rid of all possible distractions such as smartphones and people that may steal 5 – 10 minutes of your time at any given time. If you want to work on a project for two hours, allocate the time, break the time down into segments to fit your subtasks.
An example is when you have to study for an exam, the next day and you have 3 hours to study. Cutting off all distractions and allocating 1hour per chapter if you have 3 chapters is a good way to allocate your time
3. Avoid Multitasking, Don’t overload yourself:
No one human being can do two things at a time. You can only switch between tasks. While this may be the desired skill in the job market today, the truth is switching focus intermittently will eventually cause you to lose it. At that point, you discover that you are not making progress and you are having difficulty concentrating, this is asides from the loss of creativity you might experience.
Never try to do two things at the same time, instead, take a task, allocate a time to it and once that time is up, take a 10min breather to clear your head before going into the next task.
4. Learn to say No:
In most workplaces, either due to work bonuses or the need to impress, you may find yourself taking up tasks from colleagues. While this in itself is not bad, there will definitely be a time when you are at your limit and any extra task would tip you over. Rather than, overload and overwork yourself, It’s okay to say no. It’s better to properly execute 2 tasks than to take on 5 and mess it all up!
5. Understand your strengths, skills, and weaknesses:
What could be worse than taking a job or task that you don’t even know how to execute? Working on tasks or projects that you don’t have the skill for because of the money or any other reason is a recipe for not been productivity. Be honest when an assigned task is beyond you. You can either reach out to friends or colleagues for help or simply be sincere with your supervisor/boss about it. When you try your hands on it and you are not able to deliver, you have wasted resources, time and money that may not be recoverable. Never be in a hurry to show up or jump on projects. Ensure you have all or part of what it takes to execute and are willing to learn more.
These are our tips on being productive. If you have productivity tips or hacks that have worked for you or you have questions and comments, please send to us via the comments section below.